Who is the State Authorization Network, "SAN"?

Since 2011, SAN has been the leader for guidance and support for navigating regulatory compliance for out-of-state activities of post-secondary institutions.

What is a Statement of Work?

The Statement of Work is a description of SAN's focus areas and projects we plan to undertake to meet the needs of members in the upcoming academic year. The Statement of Work also reinforces the benefits for SAN members, that SAN strives to provide.

View the current list of SAN institution and agency members.

SAN Membership fee is discounted if at least one institution or entity within the SAN individual or SAN group membership has separately joined WCET, SAN's parent organization. See option charts below.

• Coordinators are responsible for sharing information with the other institutions/organizations within their membership.
• Coordinators are responsible for sharing the SAN website login with institution contacts.
• Memberships held by more than one institution must designate a single point of contact for the invoice; management of the division of the payment will be the responsibility of the institutions involved.

SAN Annual Fee with separately held WCET Membership (WCET+SAN Benefits)

OR

SAN Annual Fee with No WCET Membership

*Organizations, State Agencies or Portal Entities may choose from the larger memberships if they wish to include institutions.

Renewals - For SAN 2023-2024 (July 1, 2023 - June 30, 2024)

• Step 1:  Coordinators will consult with all member institutions/organizations to update contact information and institutions/organizations that are part of your membership.
• Step 2:  If there are changes, ONE COORDINATOR will advise Leigha Fletcher, lfletcher@wiche.edu by May 15, 2023.
• Step 3:  If there are no changes, the membership automatically will be renewed and the invoice sent on May 15, 2023.
• Deadline for changes:  May 15, 2023, with payment due by July 1, 2023.
• Membership Coordinator may request an early invoice to submit in this fiscal year by contacting Leigha Fletcher, lfletcher@wiche.edu by April 15, 2023.

New Memberships - Please see the Join SAN information on the Membership page.

SAN Coordinators.  

• Each SAN membership appoints one to three SAN Coordinators, depending on the number of institutions within the membership, to manage the membership. Our members may be organizations, state systems, consortiums of colleges, or individual institutions.
• SAN Coordinators must supply contact information about the institutions or entities that are part of their membership including: institution/entity name, contact person with email, FTE range, WCET membership status, and SARA participation status.
• Coordinators are expected to share SAN member information with institutions/entities within their membership.

Activities reserved solely for the SAN Coordinators:

• Monthly Calls. Compliance and membership updates and guests sharing timely information.
• SAN Coordinators' Community in wcetMIX. An email distribution tool providing announcements and information.
• Annual Coordinators' Meeting. A virtual or in-person meeting with special guests and resources.
• Website Access. Coordinators will receive a personal login to the password protected SAN website which can be shared with institution/entity contacts within their membership.

Benefits for all staff members at SAN /participating institutions/entity. Everyone employed by a SAN participant (including coordinators) may take part in the activities listed below. If the SAN member is an institution/entity, all employees of the institution/entity may participate. If the SAN member is a state system or consortium of institutions, employees of the institutions/entities, designated by the coordinators of the membership, are eligible to participate.

• SAN Website. Includes public facing and member-only content.  New and updated content regularly added.
• Open Forum. Monthly 30-minute opportunity for all members to discuss the topic of the month and engage in Q&A. This event is not recorded.  
•  eNewsletter.  Monthly summary and updates of news, resources, and events.
• General Disclosure. A SAN podcast featuring voices and perspectives of practitioners across the field.
• SAN Network Community in wcetMIX. A member discussion board and avenue for member alerts.
• Compliance Training. SAN provides compliance training in a variety of ways, including:             
  • Webcasts, seminars, & small constituency group events - Offer advice and information for both new and experienced compliance officers and other key stakeholders at the institution.
  • Collaborative meetings and webinars with partners such as NC-SARA and NASASPS.
  • Annual workshops including “State Authorization Basics” and “State Authorization Advanced Topics” offer in-depth compliance analysis and interactive training. SAN members may participate at a reduced cost.
• Reciprocity Support. Updates on the State Authorization Reciprocity Agreements (SARA) including steps that institutions can take to manage participation in SARA and stay apprised of prospective policy changes.
• Examine State Requirements.  Examine state requirements outside of reciprocity policy.
• Emerging Federal Regulations. Track the state authorization regulations under the Departments of Education, Veterans Affairs and Defense, in addition to other related regulations. SAN will inform members as to how they can provide input
• SAN Advisory Group. Panel of SAN members who make recommendations on programmatic issues of interest to the membership at-large.
• Special Interest Teams.  Small working groups perform research and provide deliverables on issue areas which benefit the network.

Focus Areas. SAN will share information, provide research, and develop training on the following issues that members identified:

• Provide analysis, direction to comment, and implementation strategies to address Federal rulemaking and Federal guidance.
• Provide an Advanced Topics Workshop focused on implementation of new Federal regulations and guidance released by the Department of Education in 2023. 
• Develop an In-person Basics Implementation Workshop (part B related to the part A online Basics Course)
• Provide additional state institutional approval information per state. (Outside of reciprocity) 
• Continue interactions addressing Professional Licensure Board Research and Best Practices.         
  • Developing contacts with the various program accreditors and licensing boards.
  • Collaboration strategies with the institution stakeholders for compliance structure.
  • Facilitating the collaboration with national licensing boards to address this issue with their state members.
• Development of Advanced Topics Webinar Series.  Multi webinar event addressing a specific topic from viewpoints of various stakeholders.
• Creation of new member only resource one- or two-page abstracts and tables on issues of importance to compliance with digital technology and out-of-state activities.
• Develop practical guide to an emerging issue (ex. out-of-state employees).
• Develop additional resources for international compliance support.
• Release the analysis of an updated survey profiling the role of an out-of-state activity compliance professional.

Links:

SAN website: https://wcetSAN.wiche.edu

WCET blog with updates and recommendations: https://wcet.wiche.edu/frontiers/

wcetMIX for discussion board and email lists:  https://wcetmix.wiche.edu/home

SAN Team

Cheryl Dowd - Senior Director, Policy Innovations; cdowd@wiche.edu; (303)541-0210

Jana Walser-Smith, Director, Interstate Compliance and SAN Member Outreach; jwalsersmith@wiche.edu; (303)541-0289

Kathryn Kerensky – Director, Digital Learning Policy & Compliance; kkerensky@wiche.edu ; (303)541-0290

Leigha Fletcher - Administrative Assistant; lfletcher@wiche.edu; (303)541-0211